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• As soon as your payment is processed, you will receive a receipt.
• A copy is emailed to the email address you first registered with. You can save or print this copy out and access it again later.
• Tax receipts are no longer issued or required by CRA
• Ensure that your personal profile information is current.

If you do not have access to a home or work computer, there are several public accessible computers at libraries or Internet cafes. Or you can come down to OGC and use the computer that has been set up for members at the Front desk. Your mobile devices can be used to access our website.

If the system lists the class as being full, you can put the registrant on the waiting list by adding the class to your shopping cart. This will automatically add them to the waiting list. If we receive any cancellations for that class, the first person on the waiting list will be contacted to see if they are still interested in the spot. We progress through the list in the order received as spots become available. If you are on the waiting list and are contacted, you must respond within 24 hours and confirm your interest in the available spot. If you do not respond within 24 hours, the next person on the list will be contacted, and you will lose your spot.

Please be aware that there is a $5 administrative fee to do transfers.

To request a transfer, there are two options:

1) By Phone: Contact one of our Customer Service Representatives 780-492-7300 and they will walk you through the transfer.

or

2) By form submission on website: To transfer your child to another class, you need to submit a transfer request.  Requests to transfer classes will be processed in the order they were received. To request a transfer, mouse over registration on the website’s navigation bar, then click request a transfer from the drop-down menu. Fill in the details on the form as requested. Requests are generally processed within 1 business day. You will receive a phone call and/or email from a Customer Services Representative saying your request has been processed. 

• Yes, you can register in person. Set aside 30 minutes or so. To make in-person registration faster, have your child’s class already selected and an account created.

Unfortunately no, we cannot take registrations over the phone as there are electronic questions and waivers that require your time to review and electronic sign off. Registrations can be done online, 24/7 at your convenience, or you can come in and register in person. However, if you are having difficulty with registration itself one of our Customer Service Representatives can help you once your account and any participants you that are going to be enrolled in one of our programs, has been set up in please call 780-492-7300.

When you register online, a copy of the receipt will be emailed to the email address you supplied when you first registered. You can also access the receipt from the ’My Account’ page along with the other account management options.

If you register in-person, the receipt will still be emailed and available through your account. If you have absolutely no way of accessing or printing it yourself, come into the office to print it. If the email does not show in the inbox, check your junk mail folder for the email, then add us to the safe sender list so that further emails will go to your inbox.

Once your account has been established, registration for activities is easy:

• Step1) Click the Register for Programs button on your MY ACCOUNT home page.
• Step 2) Select the activity that you would like to enroll into. Clicking the underlined name will show you a detailed activity description.
• Step 3) Click the Add to My Cart button if you wish to register for the activity.
  
  • Please Note: If more than one family member will be attending the activity, click on the button labeled, Add Another One (located under the Shopping Cart screen).
• Step 4) Confirm your activity name, date and time, enrollee and price.
• Step 5) Click Continue to proceed with payment. You will be prompted that you are entering a secure site. Enter your credit card information on the Payment Information Page and agree to any required waiver(s) and confirm the payer meets the age requirement of "13 Years or Older". Click Continue. This system accepts Visa and MasterCard only.
  • Please Note: The name and address must match those that are on file with your credit company. If the address shown is not your credit card billing address, click on the My Account button and change your residential address to match your credit card billing address.
• Step 6) Once your payment has been approved, your receipt will display. Please print a copy of your receipt for your records.

• Your name will be placed on a waiting list. You will be contacted in the event that a space opens for that activity or additional activities are added. If we are unable to contact you, your space will be given to the next customer on the waiting list.
• If you do not want to be placed on the waiting list, click the Remove button that appears on the Shopping Cart screen
  • Please Note: Placement on a waiting list does not guarantee a spot in the activity. It is recommended for guaranteed participation, please choose another activity with registration space.

• You can always browse through the activities without registering. Click Programs button and look at all the activities that are offered.

• We recommend that each family establish one account. Create the account in the name of a head of household and then add all family member names to the head of household account, after it has been established.

• Our registration is done online, so even if you are away you can register from any Internet accessible source.

• To assist us in ensuring everyone has a safe and enjoyable experience, OGC has implemented a wristband procedure. This system allows us to identify patrons that have signed the necessary waivers; who have paid for the drop in time. Most important to make sure we identify children that are required to be actively supervised while in the gymnastics areas.

• For all un-parented Ortona programs, your child must be toilet-trained. We appreciate your assistance.

• The lockers that are for drop-in or recreational members are located in the SCSC public locker rooms across the hall from the concession vendors in the main hallway of the facility. We do provide cubbies for your shoes and coats but are not secured. Patrons should not leave any valuables in change rooms or unattended in common areas. Please take precautions to secure all items in a locking locker ($1.00/full locker). Ortona or SCSC are not responsible for lost or stolen articles.
• Lockers are only provided for our 12 month programs in the dedicated Team Ortona Locker rooms located beside the foam pit.

If you register online we accept Visa and MasterCard. If you register in-person, we also accept cash, cheques and debit. Ortona does not accept post-dated cheques for recreational programs.

• Cash, cheques and debit are accepted at the front registration desk. You will have to come in person during regular office hours to register.

• Payments are only offered for:
  • Recreational classes: Payment plans are only offered for recreational programs running for longer than 16 weeks.
  • Contract Programs: Payment plans are only offered for contract programs that are 10+ months in length.
• Payment plans are charged to a credit card on either the first or last fiscal day of each month at 12:01 AM depending on the program type.  It is clear when you are registering for the class or defined in the contract terms for competitive and developmental programs.  
• If you want to clear the charge prior to the due date of your payment plan, you need to come in a few days before and speak to a Customer Services Representative to assist with the applying the payment.
  • You can also pay early through the my account section on the registration site.

• If a scheduled payment is missed all training/program participation will be suspended until the payment has been made. All training/program participation will be suspended (without reimbursement on missed classes) until the account is cleared.
• A $20.00 penalty fee will be assessed to all accounts that have a scheduled payment missed.
• After three (3) missed payments per membership year (July 1 to June 30) you will be required to prepay for programs and services in full and by cash, debit, credit card (in person and signed) or certified cheque. All training/program participation will be suspended (without reimbursement on missed classes) until the account is cleared.

• There is a $35 NSF fee charged to all returned cheques and declined credit cards. NSF transactions not cleared within 10 days of notification to the parent/guardian will result in the suspension of the child’s training until the account is back in good standing. There will be no reimbursement for missed classes as a result of this action.
• If you serve more than two (2) NSF transactions to the GO Centre or its partners, you will be required to prepay for programs and services in full and by cash, debit, credit card (in person and signed) or certified cheque. All training/program participation will be suspended (without reimbursement on missed classes) until the account is cleared.

• Cheques:
  Cheques returned as NSF will require the full payment to be made in cash, bank draft, money order, certified cheque or credit card. A $35 declined charge will be assessed.
• Credit Cards/Interac:
    Invoices set up with auto-debit payments on a credit card/interac that are declined will be assessed a $35 declined payment fee.
• For all declined payments:Replacement payments &/or arrangements are due before the next scheduled class or the athlete may not be allowed to participate in class.

• To cancel a class, there are two options:
  • 1) Contact one of our Customer Service Representatives 780-492-7300, and they will walk you through the cancellation. OR
  • 2) You need to submit a cancellation for your child’s registration. Please be aware of the cancellation and refund fees. To request a cancellation, mouse over registration on the websites navigation bar, then click request a cancellation from the drop-down menu. Fill in the details on the form as requested. Requests are generally processed within 3-5 business days. If you are cancelling for medical reasons please remember to submit a copy of a doctor’s note to the front desk.

• All Ortona Memberships, day camps/classes, deposits, open gyms, parents night out/date night and those fees explicitly indicated as non-refundable are NON-REFUNDABLE (this includes not placing the money on account as credit). 
  
  
• Administrative Fees will be applied to all refunds and are as follows:
  
  • A $10.00 admin fee will be levied to all Recreational medical refunds.
  • A $10.00 admin fee will be levied to all refunds done to Credit on Account.
  • A $25.00 admin fee will be levied to all refunds done as a Payout.
• Programs with insufficient enrollment may be cancelled up to seven (7) days after the course start date. Ortona reserves the right to cancel or change a program as necessary. If we cancel a class, refunds will be issued for all cancelled classes. To compensate for cancelled classes during the course of a program, the program may be extended. If this is not possible, a partial rebate will be available for those who are enrolled in the program.
  
  
• For credit card refund requests, the information of the same credit card that was used to make the original purchase must be provided and refunds of this nature can only be refunded back to the original card.
  
  
• Recreational Class refunds vary depending on the withdrawal date and are as follows:
  
  • If withdrawing eight (8) days or more before the course start date a refund of the class fees, less the applicable administrative fees, will be issued.
  • If withdrawing within seven (7) days of course start date and up to the second (2nd) class a refund of half (50%) of the class fees, less the applicable administrative fees, will be issued.
  • Once the third (3rd) class has started NO refunds will be issued.
  • Programs that meet more than once a week and are longer than three (3) months in length require thirty (30) days notice to withdraw from, all class fees up to and including the notice period are payable.
• Week-long Camp refunds vary depending on the withdrawal date and are as follows:
  
  • If withdrawing fourteen (14) days or more before the camp start date a refund of the camp fees, less the applicable administrative fees, will be issued.
  • If withdrawing within thirteen (13) days of camp start date and up to two (2) days before camp a refund of half (50%) of the camp fees, less the applicable administrative fees, will be issued.
  • Once the camp has started NO refunds will be issued.
• Course withdrawal date will be determined based on the submission time of the Request Cancellation form, which can be found here, and/or the date that a doctor’s note is received at the Ortona office. For any withdrawal please fill out and submit this online form. If withdrawing due to medical circumstances please ensure that a copy of the doctor’s note is received by our office and it clearly states the time period that an athlete cannot participate for.
  
  
• Classes missed by participant will not be refunded or made up. Classes cancelled by Ortona (such as coach illness or other extenuating circumstances) will either be made up or the missed class(es) credited.

• Account credit can be used in registration for any alternate course.
  • Outstanding credits over $20 will remain on the account until the next membership year. Then, after that year is over, any unused credit will be cleared from the account, giving members nearly 2 years to use any extra credit. However, if the unused credit totals are under $20 they will be cleared after 12 months.

• Medical Withdrawal or Exceptional Personal Circumstance Refunds: The administrative fee will be applied for each medical note received. 
  • The administrative fee is $10.00 for recreational classes
  • The administrative fee is $20.00 for team programs.
• The medical refund will be calculated as follows:
  • Full-fee or Pro-rated (as applicable) from the date of the Medical Slip 
  • The Medical Slip must be received in the month of the injury or no refund will be issued.
• Exceptional Personal Circumstance defined as a death in the family, any other circumstance will be reviewed on a case by case basis
• NOTE: The annual membership cost (covering July 1 to Jun 30) is non-refundable and is a fixed cost (will not be pro-rated).

Subsidies that you can apply for as a parent include, but are not limited to:

1. Alberta Child & Family Services - Child Care
2. Canadian Tire JumpStart
3. Kidsport
4. Check with your local community league as some offer specialized support programs.

Each one has a separate application and payment process. Please be sure to read their information carefully during the application process. Please let us know if you know of any other programs that could be listed here as a resource.

• Once you have submitted your application to the organization, you wait. The subsidy program will contact Ortona to confirm your registration and attendance for the period you have applied for. Once that has been confirmed, they will process the request and send Ortona the subsidy funding for you. Ortona then distributes the funds back to you.

• Yes, all registrations have to be paid for before a child can participate. Some subsidies will allow you to apply in advance whereas others require you to submit a receipt. Again, please read the application process carefully. In any case, proof of attendance in the program is required before a subsidy payment is released to the family. So what you are ultimately receiving, if approved for a subsidy, is an offset to your pre-paid registration fees.

• How long it takes from the time you apply to the time you receive the funds can be weeks or it can be months, depending on the subsidy. We have seen some take up to 4 months so please be patient. Once we receive the money from the subsidies, we generally turn it around to you within the month, whenever our next cheque run is performed.

• The Alberta Government Child Care Subsidy has a $20 administration fee associated with it for every session total payment processed. This is due to the large amount of administration processing that goes with this particular subsidy and the high level of customer support that is required to support every subsidy family in this program.
• This fee is in accordance with the approved rates provided by the Alberta Government subsidy program. The other subsidies do not incur any additional fees.

• If you have already paid your fees and then you receive a subsidy cheque made payable to Ortona Gymnastics, bring it into the office. We will refund your personal payment and apply the subsidy to your account. You will be responsible for any difference in the cost of the program to what you received by subsidy.