Offering Details

Welcome Ortona Participant,

What To Know Regarding Covid

• As our viewing area has limited space, we encourage everyone to wear a mask & to be as socially distanced as possible. We have many participants under the age of 12 who are not eligible to receive vaccines, and we appreciate your cooperation in safe-guarding this vulnerable sector. 
• At the sign in locations, all athletes must complete hand sanitizing & a temperature check.
• Offered classes will have coaches assigned however they are subject to change.
• Regular enhanced cleanings are being completed to ensure participant and staff safety.

REQUIREMENTS

 Create an account on PRIVIT to complete your online waiver, PIPA and COVID-19 screening form. Instructions are provided: Click Here

 A Covid-19 screening form must be completed prior to each class. If your class is a Parented Class, you will need to complete all forms for both your child and yourself.

If you need assistance please Call 780-492-7300 or email at generalinfo@ortonagymnastics.com and we are happy to help!

Arrive Prepared

• Encourage your child to use the washroom prior to coming to class.  
• We recommend bringing a filled water bottle as water fountains are available, but remain a high area touch point.
•  COME DRESSED in tighter fitting active wear to class. No jewellery, jeans, dresses and any clothing with buttons or zippers. Make sure long hair is be tied back and out of the athletes face.
• Athletes will be required to place their belongings into a small sanitized bin, that will remain with them throughout class. Pack light!
• Upon entering Ortona, hand-washing will be enforced before class begins. 

 Fall Session Calendar

Fall Session Closures:

• Thanksgiving- October 11, 2021
• Remembrance Day Weekend- November 11-14, 2021

Fall Session Special Events (registration required):

• Parent’s Night Out Halloween Party- October 30, 2021 
• Parent’s Night Out Pajama Party- December 11, 2021
• Recreational Display Day- December 18, 2021

Save The Date:

• Winter Session Registration- November 15, 2021
• Drop & Shop Day Camps- December 20-23

Cancellation/Refund Policy

• All Ortona Memberships, day camps/classes, open gyms and parents night out/date night are NON-REFUNDABLE.
  
  
• Administrative Fees will be applied to all refunds and are as follows:
  
  • A $10.00 admin fee will be levied to all Recreational medical refunds.
  • A $10.00 admin fee will be levied to all refunds done to Credit on Account.
  • A $25.00 admin fee will be levied to all refunds done as a Payout.
    Please note the above Admin fees are subject to change based on current world situations but they will not be higher than the stated amounts.
•  Ortona reserves the right to cancel or change a program as necessary. If we cancel a class, refunds or credit will be issued for the cancelled classes. 
  
  
• For credit card refund requests, the information of the same credit card that was used to make the original purchase must be provided and refunds of this nature can only be refunded back to the original card.
  
  
• Refunds for payments made via Cash, Cheque or Debit will be refunded via a Cheque made out to the name on the original receipt and mailed out to the current address on file.
  
  
• Recreational Class refunds vary depending on the withdrawal date and are as follows:
  
  • If withdrawing eight (8) days or more before the course start date a refund of the class fees, less the applicable administrative fees, will be issued.
  • If withdrawing within seven (7) days of course start date and up to the second (2nd) class a refund of half (50%) of the class fees, less the applicable administrative fees, will be issued.
  • Once the third (3rd) class has started NO refunds will be issued.
  • Programs that meet more than once a week and are longer than three (3) months in length require thirty (30) days notice to withdraw from, all class fees up to and including the notice period are payable.
• Week-long Camp refunds vary depending on the withdrawal date and are as follows:
  
  • If withdrawing fourteen (14) days or more before the camp start date a refund of the camp fees, less the applicable administrative fees, will be issued.
  • If withdrawing within thirteen (13) days of camp start date and up to two (2) days before camp a refund of half (50%) of the camp fees, less the applicable administrative fees, will be issued.
  • Once the camp has started NO refunds will be issued.
• Course withdrawal date will be determined based on the submission time of the Request Cancellation form, which can be found here, and/or the date that a doctor’s note is received at the Ortona office. For any withdrawal please fill out and submit this online form. If withdrawing due to medical circumstances please ensure that a copy of the doctor’s note is received by our office and it clearly states the time period that an athlete cannot participate for.
  
  
• Classes missed by participant will not be refunded or made up. Classes cancelled by Ortona (such as coach illness or other extenuating circumstances) will either be made up or the missed class(es) credited.